Digital data access control refers to the methods and rules used to decide who can view, use, or change digital information. It helps protect sensitive data by making sure only authorised people or systems can access certain files, databases, or resources. These controls can be set up using passwords, permissions, and security software to keep…
Category: Information Governance
Smart Data Stewardship
Smart Data Stewardship is the practice of responsibly managing and organising data using modern tools and strategies to ensure it is accurate, secure and accessible. It involves setting rules and processes for how data is collected, stored, shared and protected. The goal is to make data useful and trustworthy for everyone who needs it, while…
Digital Data Governance
Digital data governance is the set of rules, policies, and procedures that guide how organisations collect, manage, protect, and use digital information. It ensures that data is accurate, secure, and handled in line with laws and company standards. Good data governance helps prevent misuse, data breaches, and confusion by clearly defining who is responsible for…
Automated Data Archival
Automated data archival is a process where computer systems automatically move old or unused data from active storage to a separate, long-term storage area. This helps free up space and keeps important information safe without manual effort. Automated systems follow set rules to decide when and what data to archive, reducing human error and saving…
Digital Data Retention
Digital data retention refers to the policies and practices organisations use to determine how long data is stored on computers, servers or cloud systems. It involves setting rules for keeping, archiving or deleting digital information, such as emails, documents or transaction records. The goal is to manage storage efficiently, comply with legal requirements and protect…
Automated Evidence Gathering
Automated evidence gathering is the process of using technology to collect, organise, and store information that supports decision-making or investigations. Instead of people manually searching for and recording evidence, automated systems can monitor sources, retrieve data, and compile relevant material quickly. This approach saves time, reduces errors, and ensures that important information is not missed.
Digital Audit Readiness
Digital audit readiness means having your digital systems, data, and processes organised and documented so they can be reviewed easily by auditors. It involves making sure your records are accurate, up to date, and accessible in a way that meets legal or industry requirements. This helps organisations quickly respond to audit requests and reduces the…
Smart Document Indexing
Smart document indexing is the process of using automated tools, often powered by artificial intelligence, to organise and label large collections of documents. This makes it easier to search for and find specific information quickly. Instead of manually sorting and tagging files, smart indexing can analyse the content and assign relevant keywords or categories automatically.
Digital Document Routing
Digital document routing refers to the automated process of directing electronic documents to the right people or departments for review, approval, or further action. This system replaces manual handling and ensures that documents follow a specific workflow, making it easier to track progress and maintain records. Digital document routing saves time, reduces errors, and improves…
Document Management Systems
A Document Management System (DMS) is software that helps organisations store, organise, track, and manage digital documents. It makes it easier to find and share files, control access, and keep records up to date. DMS solutions often include features like version control, search tools, and secure access to ensure important documents are not lost or…