📌 Application Rationalisation Summary

Application rationalisation is the process of reviewing and evaluating an organisation’s software applications to determine which should be kept, updated, replaced, or retired. This helps reduce unnecessary costs, complexity, and duplication by ensuring only the most valuable and effective applications are used. The goal is to streamline the technology environment, making it easier to manage and support.

🙋🏻‍♂️ Explain Application Rationalisation Simply

Think of it like cleaning out your wardrobe. You look at each item, decide if you still wear it, if it needs fixing, or if it should be donated or thrown away. Application rationalisation helps organisations make sure they are only keeping the software that actually helps them work better.

📅 How Can it be used?

Application rationalisation can be used to identify and remove overlapping tools during a company-wide software audit.

🗺️ Real World Examples

A large bank reviews its hundreds of internal applications and discovers several tools that do the same thing. By removing duplicates and consolidating features into fewer systems, they save money and reduce support workload.

A university finds it is paying for multiple student management systems across departments. Through rationalisation, it selects one central platform, saving costs and simplifying training for staff.

✅ FAQ

Application rationalisation is the process of reviewing all the software an organisation uses to decide which ones are worth keeping, updating, or letting go. It matters because it helps reduce unnecessary spending, avoids having too many similar tools doing the same job, and makes IT systems simpler to manage.

By carefully examining which software applications are actually needed, organisations can stop paying for unused or redundant tools. This means less money spent on licences and support, and fewer resources wasted on maintaining outdated systems.

If staff are using several tools for the same task, if software is hardly used, or if managing IT feels overly complicated, these are signs that application rationalisation could help. It can bring clarity and make day-to-day work easier for everyone.

📚 Categories

• Business Transformation
• Digital Transformation
• Enterprise Architecture

🔗 External Reference Links

Application Rationalisation link

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